Figures and tables must have a caption and should be numbered consecutively. It is imperative that you create the captions for your tables and figures correctly, so you can update your List of Tables and List of Figures easily.
First we are going to create a caption for a figure. There are two ways to access the caption window. First is from the References menu. There is a large button there that says Insert Caption. Position your cursor where you want the caption to appear and click that button. Alternately you can right click on the image and choose Insert Caption from that menu.
In the caption window, choose Figure from the Label box and then enter your caption. Word will automatically give it a number based on how many items of that label are already present in your document. Choose Table if you are captioning a table instead.
Type or paste (Ctrl-V) your caption into the Caption field. Click OK. Your caption will appear on the page. Feel free to center it under the figure or table if it isn’t already aligned. Now when you update your List of Figures or List of Tables, your new caption will appear there as a link.
*It is important that the figure or table uses the in-line with text layout option. This prevents the caption from being inserted into a text box. You can use the on-image icon to adjust this by clicking on the Layout Options box that typically appears on the upper right portion of the image. You can also adjust this option by navigating to the Picture Format --> Arrange --> Wrap Text section of the ribbon menu.
The ETD Template can be expanded to have more caption labels and lists. A common reason for doing this is to include a list of schemes within your ETD file. We’ll use schemes as an example, but you could do the same for a list of algorithms, videos, equations or any other list of items that aren’t tables or figures.
1. Paste in the first scheme. Right-click on it and choose Insert Caption from the menu.
2. Choose New Label
3. Type in the name of the new label and click OK.
4. Type or paste (Ctrl-V) your caption text and click OK. Your caption will appear next to the image
After creating a new label, you then will need to create a List (e.g. Schemes) after your table of contents.
To include extended caption descriptions, such as copyright permissions, to your caption labels but not have the full line show up in your List of Figures/Tables we have included a style called Caption Description in the ETD Template. It isn't required that you use that style but it will match the Caption style. To create the extended caption description without adding a paragraph return after the original caption, follow these instructions:
If you are using a PC, you can use a style separator. This will allow you to break the text so that only the main part of the caption is shown in the list of figures. To do this, follow these instructions:
After each of these be sure to right-click on your List of Figures/Tables and check that the caption description you have just added isn't appearing in the list.