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Course & Subject Guides

ORCID@Pitt: ORCID and Elements (FIS)

ORCID and Elements work together!

The University of Pittsburgh offers Elements, also called the Faculty Information System, as a tool to help Pitt researchers collect, organize, and report their publications, presentations, teaching activity, grants, and more. For an introduction to Elements, visit Pitt IT's Getting Started with Elements resources.

ORCID interacts with Elements in two ways to help you curate and share your research work: via Automatic Claiming, and via Elements Write to ORCID. Learn more about each of these below.

Automatic Claiming

You can use your ORCID profile to automatically claim publications in Elements. Just set up the link between the profiles in Elements by following these steps:

  • View your Pending Publications page in Elements; you may see a short set of questions that allow you to claim author identifiers and customize your settings.
  • Confirm an author identifier and Elements will automatically claim all associated publications for it–now and in the future.
  • Declare an author identifier as not yours and you do not have to manage it again.
  • Review and manage author identifiers from a new Automatic Claiming page available at Menu > Manage > Publications > Automatic Claiming

The video below walks you through the steps to connect an ORCID ID to Elements.

How does ORCID help my Elements profile?

Once authenticated, the ORCID identifier will show in your profile and will be included in source-specific search terms for finding publications across the web. This will help the Faculty Information System (Elements) find your publications and connect them to you more easily, especially when you use your ORCID identifier for your publications and grants.

Write to ORCID from Elements

You can allow Elements (FIS) to edit your ORCID record to "write" new publications information to your public ORCID record. This is optional and has a few parameters.

To access the ORCID write option, navigate to the ORCID settings page in Elements (Menu -> My Account -> ORCID settings).

If you have already claimed an ORCID ID in Elements, you will see it on this page. Otherwise, you will be given the option to claim an ORCID ID. You may be asked to authenticate your ORCID ID, so have your ORCID username and password ready!

Once enabled and authenticated, users will have three options:

the menu for configuring the ORCID connection

  • Read from and write publication data to my ORCID account - Grants the ability to send publications from Elements to ORCID. Elements will also read the information contained in your ORCID account to improve the accuracy of search results within Elements. 
  • Read data from my ORCID account - Elements will read the information contained in your ORCID account to improve the accuracy of their search results only. (Note: if you previously connected to ORCID, this setting will be preselected as this was the permission level granted to Elements.) 
  • Only use my ORCID to support automatic claiming - Elements will neither read from, nor write to your ORCID account. If you previously claimed an ORCID iD but did not authenticate or connect your ORCID account to Elements, this setting will be preselected. Elements will still use the ORCID iD for automatic claiming which will continue to be managed on the automatic claiming page.

 

If you select the first option -- "Read from and write publication data to my ORCID account" -- there are three potential options for you to control what information gets sent from Elements to your ORCID account.

the menu display for the three options for publications to be sent to ORCID

  • For journal articles, send ‘published’ or ‘published online’ only - This option is selected by default. This restriction prevents journal articles that do not have a publication status of ‘published’ or ‘published online’ from being sent to ORCID. If you deselect this option, all journal articles are sent, irrespective of their publication status. 
  • Send publications where you have marked your relationship as private - By default, publications that you have marked private are not sent to ORCID. If you select this option, Elements will send publications with a "private" relationship to ORCID. 
  • Only send favorite publications - If this option is selected, Elements will only send publications that you have favorited. If this option is not chosen, a new publication that you claim (either manually or automatically) will automatically be sent to ORCID.

Once you make you choice, click "Run Sync" to start the process.

If you wish, you can remove all the publications in your ORCID account that have been sent from Elements. This is achieved by selecting the ‘Remove from ORCID’ link. If selected, the ORCID settings page will be frozen pending deletion of the publications. Following deletion, your integration settings will be reset to ‘read data from my ORCID account' and no further publications will be sent to ORCID unless this setting is changed.